Officiating a Gathering

Just a quick and easy reference!

All gatherings require some level of approval, which will vary drastically depending on your history of hosting and rank within the Temple.

Cross-Community Gatherings

Please let Leadership know well in advance if you plan to host a collaborative gathering. We are careful about the communities we engage with and want to ensure that any new community aligns with our roleplay values.

All Clergy members, including Leadership, must get approval for these gatherings. The Leadership team reviews and makes decisions together before agreeing to participate.

Ideally, we ask for at least one month’s notice for these gatherings. We will not approve any with less than two weeks' notice.

Community Gatherings

Clergy members at the level of Acolyte or higher can request to host a community gathering.

Approval is needed if:

• It’s your first time officiating a gathering

• Or, it’s the first time you’re hosting a new/non-approved gathering

If you have already been approved to officiate community events, you can host any previously approved gatherings without needing to check in with Leadership.

Congregation Gatherings

All gatherings of this type must be coordinated with and approved by the Congregation Liaison, as they are typically NSFW in nature.

The approval process varies. If you are officiating a pre-approved gathering and have hosted similar events before, a quick check-in to make sure there are no schedule conflicts is usually enough. However, if you have never hosted an NSFW gathering or are proposing a new NSFW event, the process will be more detailed.

Hosting NSFW gatherings can be complex, and we prioritize the safety and comfort of our members.

Clergy Gatherings

Clergy members of Acolyte rank or higher can host Clergy-only gatherings.

Like community gatherings, approval is needed if:

• It’s your first time hosting

• Or, you’re planning to host a new or untested type of gathering

If your gathering is specific to the Priesthood or Hounds, you must reach out to the appropriate Leadership—either the Priory or the Hound Captain(s)—for discussion.

Impromptu Gatherings

Only members of the Priesthood, Hounds, or Leadership may host these gatherings.

Usually, these will be pre-approved gatherings.

However, you can seek approval for new event ideas even without a specific date. If you want to host a new type of gathering, speak with the appropriate Leadership to review and approve it. Once approved, you can host it as an impromptu gathering at any time.

Note: Impromptu Gatherings are same-day events that can be open to the whole community, congregation, or just clergy. You must give at least one hour's notice before the gathering starts and post an invitation in the appropriate channel(s) for it to count. Private RPs or games not open to others do not qualify as Impromptu Gatherings.

Non-RP Gatherings

These gatherings are a low priority, and we prefer not to over-schedule non-RP events. Ideally, we aim for no more than two per month. If the number of non-RP gatherings exceeds the number of RP gatherings, additional non-RP gatherings are unlikely to be approved.

In general, anyone can host this type of gathering with minimal approval, and they can be open to the entire community, congregation, or just clergy.

If you are officiating a non-RP gathering that involves obtaining loot, be sure to provide CLEAR instructions on how loot will be managed during the event.

What do we take into consideration for approvals?

• The vibe: This is very important. Gatherings should be RP-appropriate for the Temple.

• IC preference: We strongly prefer in-character (IC) gatherings, but out-of-character (OOC) gatherings related to learning and relevant to the Temple may be allowed, as well as content focused Non-RP Gatherings.

• Event "spice" level: We aim to protect our lala members while ensuring they don't feel excluded. For this reason, Spicy events must be limited to the Congregation and/or Clergy only, with the exception of ED.

• Scheduling conflicts: Always check for scheduling conflicts, even if gatherings aren’t officially posted on the calendar. We can’t host multiple events at the Temple at the same time.

How to be Approved

To have your gathering approved, please send the following information to the appropriate leadership.

• Gathering name:

• Gathering type: (Cross-community, Community, Congregation, Clergy, Impromptu)

• Level of Spice: (SFW, Mature, Spicy)

• Date:

• Time:

• Expected duration:

• Location:

• Assistance needed: (Attendants, prizes, etc.)

• Brief description: 

You do not need to include the date and time for an impromptu gathering - but you can get the idea approved ahead of time so that you can host it when you are able!

This is also the Template that you will need to post to the monthly gathering planning thread.

ALL gatherings require varying levels of advertising.

For any gathering that is not impromptu, we highly suggest having the event approved a minimum of 1 week prior to hosting. This gives us time to list it on our discord events, website calendar, and to gain support if additional advertising is required.

In regards to advertising, you must provide the following:

• Name of the Gathering

• Date & Time of the Gathering

• Anticipated Duration of the Gathering

• The level of spice

• Who the gathering is for

• If it is a Congregation or Clergy only gathering, indicate whether or not a +1 is welcome

• A brief description of what to expect while hosting this gathering

If you need assistance with an ad image or post, you must make such requests a minimum of 1 week prior to the gathering.